SOP · Demonstration sample
SOP-OPS-004 · Daily Business Closing
Purpose
Ensure that every day's deliveries, collections and expenses are reconciled before the office closes.
Scope
Applies to all delivery routes and the main office cash drawer.
Roles
- Route staff — submit delivery and collection records.
- Office manager — reconciles and approves the closing.
Procedure
- Confirm all route staff have submitted today's records. If a route is missing, contact the staff member before continuing.
- Open Reports → Daily Closing and select today's date.
- Count the cash drawer and enter the counted amount.
- Compare counted cash with the system's expected cash. If the difference exceeds the tolerance, record a variance note.
- Review expenses entered today and attach receipts where required.
- Select Approve closing. The day is locked and a summary PDF is generated.
Verification
The closing appears with status Approved, and the summary PDF is saved to the daily archive.
